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        Drop/Add
        Course Registration
        Course Numbering System
        Repeated Courses
        Coursework Taken While an Undergraduate at Rice
        Final Examination In Graduate Courses
        Application for Degree
 

See also Academic Regulations.

Drop/Add

During the first two weeks of classes, students may change their registration, add or drop courses without penalty. After the second week, the following conditions apply for adds and drops. Graduate students:

  • May not add courses after the second week of classes, except in extenuating circumstances and with the approval of the Office of Graduate and Postdoctoral Studies (a $75 penalty fee per course will be assessed). The student’s request to add a course first must be supported and approved by the student’s advisor along with the course instructor and then forwarded to the Dean of Graduate and Postdoctoral Studies for consideration.
  • May drop courses through the seventh week without penalty.
  • May not drop courses after the end of the seventh week of classes, except in extenuating circumstances and with the final approval of the Office of Graduate and Postdoctoral Studies (a $75 penalty fee per course will be assessed). The student’s request to drop a course first must be supported and approved by the student’s advisor, the course instructor, the appropriate department chair, and the school dean. Afterward, it should be forwarded to the Dean of Graduate and Postdoctoral Studies for consideration. Students who receive approval to drop a course after the designated drop deadline will receive a grade of “W” for that course.

Graduate students that drop a class after the second week should keep in mind that there is no refund of tuition, assuming the student continues to be enrolled in at least one other class.

Course Registration

Currently enrolled students register in April for the fall semester and in November for the spring semester. Students are strongly encouraged to meet with their advisor to discuss their courses for the upcoming semester. Please see the Drop/Add section below for requirements for adding or dropping a course after the semester has begun.

Course Numbering System

Courses numbered 100-499 are generally considered undergraduate level, with the 100-299 sequence classified as lower-level (freshman/sophomore) and the 300-499 sequence classified as upper-level (junior/senior).  Courses numbered 500 and above are generally considered to be at the post-baccalaureate or graduate level.  Graduate and undergraduate students may, with departmental approval, take certain courses outside their designated level.

Coursework Taken While an Undergraduate at Rice  

Departments may consider counting courses taken by a student while an undergraduate at Rice as credit toward a master’s degree.

The following guidelines must be followed:

  • The courses must be chosen from those that normally satisfy requirements for the advanced degree
  • No course can be used simultaneously to satisfy both an undergraduate and a graduate degree requirement
  • Coursework taken as an undergraduate will not be converted to indicate a graduate level in the student’s academic history until after the bachelor’s degree is awarded
  • Coursework taken as an undergraduate does not indicate the student’s matriculation term for the graduate program—the matriculation term will be the term the student officially enters the program as a graduate student after completing all undergraduate requirements
  • Regardless of the number of graduate courses taken at the undergraduate level, a student must spend at least one semester (fall or spring) studying at Rice as a graduate student

Repeated Courses

Students may repeat courses previously taken, but the record of the first attempt (and grade) remains on the transcript, and both grades are included in term and cumulative grade point average calculations. In most cases, if students repeat courses previously passed, credit is awarded only once. For example, a student took HIST 117 and received a grade of B. The student then repeated HIST 117 and received a grade of A. Both grades—the A and B—appear on the transcript and are included in his/her GPA; however, he/she only receives three credits toward his/her degree. On the transcript, a repeated course is indicated by one of the following values:

I– Included in GPA and earned hours

A– Included in GPA, but excluded from earned hours

E– Excluded from both GPA and earned hours

Some Rice University courses may be repeated for credit. They are specifically noted in the Course Offerings each semester. If a course may be repeated for credit, each grade appears on the permanent record and is included in the grade point average.

If students repeat courses for which they have received either advanced placement or transfer credit, credit will not be counted. Nor can credit be received twice for students transferring courses that repeat previous enrollment at Rice.

Students may not receive credit twice for cross-listed, equivalent, or graduate/undergraduate equivalency courses taken at the same time. If the course is not repeatable, students may not receive credit for cross-listed, equivalent, or graduate/undergraduate equivalency courses taken in different semesters. 

Final Examination In Graduate Courses

Graduate courses, especially those with significant undergraduate student enrollment, should follow the guidelines for undergraduate courses (see Final Examinations section) regarding scheduling of projects, papers, and finals during the last weeks of classes, reading periods, and final exam periods. However, instructors have the discretion to modify those guidelines as appropriate for their specific courses. Such modifications and the final schedule must be made clear at the beginning of the semester.

Application for Degree

All students must complete and submit an Application for Degree Form available in ESTHER. This form is required for all students who plan to complete their degree requirements at the end of the fall or spring semester. A late fee will be assessed for applying after the deadline (please consult the semester-specific Academic Calendar for deadline).

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Last Revised : August 24, 2015