Leaves, Withdrawals and Readmission

All students taking a leave or withdrawal from Rice should submit their written request on an Undergraduate Separation Request Form. Student separations are effective when acknowledged by the university. Approval of a withdrawal and leave of absence is always contingent on the student's satisfactory completion of course work in the semester preceding the leave. Students performing poorly may have their approved leave converted to an academic suspension.

After a separation of more than four semesters, students seeking to return to Rice must submit a written petition to the dean of undergraduates who has discretion to submit it to the Committee on Examinations and Standing. The petition should be received no later than June 1 for the fall semester and November 1 for the spring semester. The petition should include an academic plan approved by the Office of Academic Advising and two letters of support. Academic plans must be reviewed and approved by the Office of Academic Advising by June 1 for readmission in the fall semester and November 1 for readmission in the spring semester. To allow time for review and revision of the academic plan, students must submit their first draft academic plan by October 7 in the fall semester and by May 7 in the spring semester. Guidelines for completing an academic plan can be found on the Academic Advising website

Coordination of Separations and Returns

Rice is committed to students' long-term success and to seeing them thrive during their college experience. Part of that commitment means that Rice supports students if they decide to leave the university for a period of time. Professionals in these areas also work with students to plan a roadmap back to Rice.

The Office of the Dean of Undergraduates oversees readmission processes. Each request for readmission will be reviewed individually. The dean of undergraduates or his/her designee will make readmission decisions. Students are encouraged to contact the Office of the Dean of Undergraduates with questions about separations and re-enrollment at the university.

Students are expected to follow the process outlined in their letter from the dean of undergraduates and any other communications from Rice regarding expectations for separation and readmission. Additionally, sometimes students are separated from Rice through more than one process and are required to submit readmission requests to multiple university departments. In certain cases, readmission may be accompanied by additional requirements to support the success and wellbeing of the student.

Leave of Absence

Students may request a leave of absence from the university by submitting their written request on an Undergraduate Separation Request Form at any time before the first day of classes in the semester for which they are requesting a leave. A leave of absence taken after the first day of classes is considered a voluntary withdrawal. 

To gain readmission following an approved leave of absence of not more than four semesters, students must notify the Office of the Dean of Undergraduates no later than June 1 for the fall semester and November 1 for the spring semester. We strongly recommend that the student consult with the Office of Academic Advising about their academic plan.   

Military Leave of Absence

Students who require a leave of absence and return because of being called to active military duty may request a military leave of absence from the university by submitting their written request on an Undergraduate Separation Request Form.

To gain readmission following an approved leave of absence of not more than four semesters, students must notify the Office of the Dean of Undergraduates no later than June 1 for the fall semester and November 1 for the spring semester. We strongly recommend that the student consult with the Office of Academic Advising about their academic plan. 

Voluntary Withdrawal and Readmission

Students may withdraw voluntarily from the university at any time during the semester up until the last day of classes. Students wishing to withdraw should inform their college magister and submit their written request on an Undergraduate Separation Request Form. The Office of the Dean of Undergraduates may notify other offices of the university as necessary. Students who fail to give notice of withdrawal should expect to receive grades reflective of any missed academic work. 

If students are in good academic standing at the time of their withdrawal, they may be considered for readmission after submitting a written petition to the Office of the Dean of Undergraduates. The petition, received no later than June 1 for the fall semester, and November 1 for the spring semester, should include an academic plan approved by the Office of Academic Advising and two letters of support. Academic plans must be reviewed and approved by the Office of Academic Advising by June 1 for readmission in the fall semester and November 1 for readmission in the spring semester. To allow time for review and revision of the academic plan, students must submit their first draft academic plan by October 7 in the fall semester and by May 7 in the spring semester. Guidelines for completing an academic plan can be found on the Academic Advising website.

If students withdraw within five weeks of the last day of classes, they must submit the written application on an Undergraduate Separation Request Form to the dean of undergraduates who has discretion to submit it to the Committee on Examinations and Standing. If students withdraw within five weeks of the last day of classes, the Committee on Examinations and Standing takes into account their grades (which reflects their performance up to the day of withdrawal) when ruling on their readmission. For purposes of readmission, students whose grades would have led to suspension had they not withdrawn are treated as if they had been suspended. 

If students voluntarily withdraw for medical or psychological/psychiatric reasons, students are encouraged to contact the Student Wellbeing Office about the readmission process. 

Medical Withdrawal

Students may request a medical withdrawal from the university by submitting their written request on an Undergraduate Separation Request Form at any time during the semester, up until the last day of classes. Students considering taking time off for personal reasons related to their wellbeing and mental health are also encouraged to contact the Student Wellbeing Office about the roadmap back to Rice. The Student Wellbeing Office is part of the Dean of Undergraduates Division and serves as a liaison to the medical readmission process during the separation process and when students are ready to return.

Following a medical withdrawal, students should submit a written petition for readmission to the Office of the Dean of Undergraduates no later than June 1 for the fall semester and November 1 for the spring semester. This petition must include documentation of treatment provided. Students also may be required to schedule an interview with the director of the Rice Counseling Center or Student Health Services or their designees. Academic plans must be reviewed and approved by the Office of Academic Advising by June 1 for readmission in the fall semester and November 1 for readmission in the spring semester. To allow time for review and revision of the academic plan, students must submit their first draft academic plan by October 7 in the fall semester and by May 7 in the spring semester. Guidelines for completing an academic plan can be found at the Office of Academic Advising

Students who withdraw for psychological reasons within the last five weeks of a semester are strongly encouraged to focus on their wellbeing needs and will not be eligible to apply for immediate readmission. Therefore, petitions for readmission will be considered in the following readmission request cycle and must be received no later than the applicable June 1 or November 1 deadline. 

Involuntary Withdrawal

The university may insist on a student’s involuntary withdrawal if, in the judgment of the dean of undergraduates or his/her designee, the student’s behavior includes, but is not limited to, one or more of the following:  

  • Poses a threat to the safety or welfare of him/herself or other members of the Rice community; 
  • Has a serious medical or a psychological condition that the student cannot effectively address while enrolled or which is likely to be severely exacerbated by the Rice academic and/or living environment; 
  • Demonstrates behavior that seriously interferes with the education of other members of the Rice community; 
  • Is not able to continue functioning as a student.

Following an involuntary withdrawal, students should submit a written petition for readmission to the Office of the Dean of Undergraduates no later than June 1 for the fall semester and November 1 for the spring semester. This petition must include documentation of treatment provided. Students may be required to schedule an interview with the director of the Rice Counseling Center or Student Health Services or their designees. Academic plans must be reviewed and approved by the Office of Academic Advising by June 1 for readmission in the fall semester and November 1 for readmission in the spring semester. To allow time for review and revision of the academic plan, students must submit their first draft academic plan by October 7 in the fall semester and by May 7 in the spring semester. Guidelines for completing an academic plan can be found on the Academic Advising website. Further information is available by contacting the Office of the Dean of Undergraduates. 

Students taking time off due to an involuntary withdrawal are also encouraged to contact the Student Wellbeing Office about the roadmap back to Rice. The Student Wellbeing Office is part of the Dean of Undergraduates Division and serves as a liaison to the medical readmission process during the separation process and when students are ready to return.

Students who are involuntarily withdrawn for psychological reasons after the designated drop deadline of the fall or spring semester may not petition for readmission for the semester immediately following the semester from which they are withdrawn. Petitions should be received no later than the applicable June 1 or November 1 deadline to be considered for readmission for the upcoming semester. 

Unauthorized Withdrawal

Students who leave the university without proper notification of withdrawal are considered to have resigned. Resigned students will only be considered for readmission under exceptional circumstances. In order to be considered for readmission, students must submit a petition no later than June 1 for the fall semester and November 1 for the spring semester to the dean of undergraduates who has the discretion to submit it to the Committee on Examinations and Standing. The petition should include an academic plan approved by the Office of Academic Advising and two letters of support. Academic plans must be reviewed and approved by the Office of Academic Advising by June 1 for readmission in the fall semester and November 1 for readmission in the spring semester. To allow time for review and revision of the academic plan, students must submit their first draft academic plan by October 7 in the fall semester and by May 7 in the spring semester. Guidelines for completing an academic plan can be found on the Academic Advising website

Resignation

A student may resign from the university by notifying the dean of undergraduates in writing. Resignation means the student is withdrawing, is no longer a student at Rice, and will not return to Rice. A resignation becomes effective when accepted by the dean of undergraduates. In general, if a student is under investigation for a potential Code of Student Conduct violation or has charges pending under the Code, disciplinary proceedings will terminate upon acceptance of the resignation by the dean of undergraduates. A student who resigns is not eligible to receive a degree from Rice, even if the student has otherwise met all of the requirements for the degree.

All Separated Students, Presence on Campus

All students separated from Rice, whether voluntarily or involuntarily, withdrawn, resigned, or due to academic or disciplinary suspension, must leave campus within 48 hours. Exceptions are granted by the dean of undergraduates or, in the case of disciplinary suspensions, the Office of Student Judicial Programs. All separated students must return their college key to their college coordinator and their student ID to the dean of undergraduates. Participation in student activities on and off campus and use of Rice facilities, including, but not limited to, the student center, the colleges, the playing fields, the recreation center, and the computer labs, are limited to enrolled students. Separated students are expected to be away from Rice during the term of the separation. If the student is employed by Rice at the time of separation, he or she must relinquish such employment or petition the dean of undergraduates for written permission to continue the on-campus employment; separated students may not begin employment with Rice during the separation. Noncompliance with these requirements may delay readmission. 

All Readmitted Students, Return to Campus

Students who have been readmitted must comply with any restrictions or requirements placed upon them by the dean of undergraduates or the Office of Student Judicial Programs. Failure to comply with or follow the restrictions or requirements may be cause for disciplinary action under the Code of Student Conduct. Student Judicial Programs may implement a period of disciplinary probation and/or other restrictions as a condition of any readmission.

Completing Graduation Requirements Elsewhere

Students planning to complete graduation requirements at another institution must first secure formal written approval from the dean of undergraduates by submitting their written request on an Undergraduate Separation Request Form. Transfer credit is subject to all Rice’s transfer credit policies and must be approved by the Registrar. All other graduation requirements apply, and the student is expected to adhere to all requirements and deadlines.